If a problem is identified during a pass-or-fail checklist, the follow-up tasks are assigned to a maintenance technician. <>>> Shut down the timer, if you have an automatic system. Use our checklist templates or build your own custom mobile forms to cover all your maintenance needs. Others, like termites, demand professional assistance. Window units can stay in the window year round if they are sealed with no gaps. ", "Honestly - the customer support has been fabulous. As we fully integrate Limble we expect to see more benefits and increase our response and completion times. Exterior repairs. Spray it with water and a cleaning solution using a pump sprayer, and wait 10 minutes. You will want a more complete inspection with a plumber. Do not let fuel sit in the tank for long periods of time, as that can damage it. Check your disaster supply kit to make sure its fully stocked with items like batteries for flashlights, canned food, bottled water, medicines, a battery powered radio and a first-aid kit. [4.] Give your pipes a good once-over, checking under sinks to make sure there are no signs of leaks. Some communities now encourage mowing rather than bagging leaves. Many contractors are focused on outdoor projects in the summer months. This means that a maintenance manager will have an easier time scheduling and managing maintenance work. <> Power it up every three months, and have it serviced twice a year (even if you never use it). If you own a pool, its time to open it again for summer.
Walk around the yard and check to make sure sprinkler heads are upright. Technicians can check off outlined steps as they are completed. The same is true for facilities management preventive maintenance. (Yes/Pass, No/Fail). Stock up on supplies. By reducing the number of possible issues, it makes troubleshooting much easier. Packing for a trip? Grit stuck to the facade can damage paint and masonry over time. Ice-melting products can also damage your foliage, so use sparingly. The $30 tool will help keep ice off your roof in the first place by removing fresh snow from your roof after a storm. Steam heat. Get your furnace and ductwork serviced. Understand the business impact of Fiix's maintenance software. Youll need to drain the fuel or add a stabilizer, check and clean the motor and parts. Clogged gutters can cause a roof to leak or water to infiltrate your house. Reverse the setting on your ceiling fans to counterclockwise. The switch to daylight time is a good day to choose for the job. Then work these inspections into your monthly or yearly schedule as needed. For example, a motor might be changed every 500 hours. Yes, even that. If you go away, set the thermostat to a minimum of 55 degrees. Expect to spend $60 to $200, depending on the size of your blower, according to Angies List. Is the driveway in good condition? Cover the wood with plastic sheeting, making sure it does not touch the ground, either. Check if the inspection stickers and decals are in the right place and legible, and adjust if necessary. Check for leaks, cracks, equipment failure, and safe electrical connections. Find out how our platform makes collecting data quick and easy. What is a preventive maintenance checklist? Simple as that! Aside from day to day operations, maintaining your building or property in optimal condition is a priority. A 2007 study by the National Association of Homebuilders detailed the life expectancy of most items typically found in a home. Air-conditioning. Make sure your home is prepared for the harsh weather. A light layer of leaves under your shrubs and trees will provide a natural mulch, protecting the roots over the winter and providing refuge for insects and wildlife. We have a comprehensive list of features for professional teams. Air-conditioning. 
Consider buying a roof rake. Wait for a warm, dry day and get to work. You can also run the faucet at a drip to keep water moving. This handy list will help you keep track of all your homes pieces. Check the HVAC or heating and cooling systems. Turn your outside faucets back on, checking for damage. Pipes near the outside of your home are at greatest risk, like outdoor faucets, pipes in an unheated garage or swimming pool supply lines.
Establish a family emergency plan. Stock up on wood for the fireplace, gas for the snow blower and canned food and bottled water, in case you lose power. Once they hit the Complete button to submit the work, Limble immediately prompts them to mark how much time did they spend and which spare parts did they actually use (if any). You can access it by clicking on this link (after the click, wait a few seconds, and the test environment will load in this tab). The best part is that the software actually tracks how much time the technician spent on the task and sends out a notification. Your chimney should be inspected annually, and cleaned periodically depending upon how often you use it, according to the Chimney Safety Institute of America. As water leaks into your house, it can wreak havoc on your paint, your floors and your insulation. If you plan to rake and bag the rest, enlist the kids to help, luring them with a chance to jump on the pile when theyre done. Your workers should also inspect the roof for any loose or broken tiles. Choose a contact person outside the family whom everyone can call, and make sure everyone has that persons number. Make sure the tank is refilled before you turn it on. Plant bulbs such as tulips, daffodils and hyacinth anytime before the ground freezes. Summer is the season to enjoy your home, not fix it. It is very likely that you want to create maintenance checklists as a part of your preventive maintenance strategy. Lockout from the main panel to complete the following preventive maintenance task, Test machine to ensure lockout is properly preventing the machine from running, Replace both bearings on the non-drive side and inspect shaft for any damage, Remove lockout/tagout and test conveyor at the following speeds: 5, 10, and 15 on VFD. Cover the inside and the outside of the appliance to prevent drafts, provide insulation and protect the equipment from the elements. If youre not sure how to organize all of the inspections sheets and forms, and dont want to manually enter the information into your database, a paperless solution can be an option. Keep the thermostat set at a steady temperature. So, they generate a work order to deal with it as soon as possible and avoid machine downtime. Youll have to treat the water, check and change valves and filters, and inspect all the equipment before youll actually want to swim in the pool. Fix what you can yourself; call a plumber for what you need help with. Once youve established what items and equipment need to be inspected, you can create a preventive maintenance checklist organized by the categories that make sense for your team and your building. A plumber or heating specialist can also check your radiators to make sure the valves are working properly and have not worn out. Is the inlet temperature of Machine-X below 70F? Here are a few reasons why you need to update PM checklists regularly: BONUS TIP: When you have your preventive maintenance checklist ready, run it by an experienced maintenance technician to ensure you didnt miss/skip a step or two. That significantly improves your spare parts inventory control. For folks who need some gentle prodding to stay on top of their home-maintenance tasks, smartphone apps like HomeZada, BrightNest and HomeKeeper offer checklists and reminder alerts. Take the storm windows off and wash the windows, inside and out. Make sure the spray is wide enough, and not blocked by any foliage. It only takes a few simple steps and can yield tremendous benefits across your facility. Researchers at Michigan State University have found that mowing over the leaves once a week breaks them down, provides nutrients and does the job. Replace Check for any worn out parts or damaged tools and replace. Inside projects. Raking leaves. Notify maintenance/create a work request in your CMMS if you have marked No/Fail on any of the tasks above. But not everyone necessarily has the same information, especially if theyre new to the job. A home operates with the seasons, coming to life in the spring and hunkering down for the winter. This is how a checklist looks when you rely on pen and paper. Good choice. The performed actions were saved in the equipment maintenance log. This is one reason we built a test environment you can use to play around with Limbles features as much as you want. Later in the spring, when the grass turns bright green again and the lilacs bloom, it is time to fertilize the lawn, although you may not need to fertilize as much as you think. For those of you with steam heat, drain your boiler to clear out any accumulated sediment. Heating systems. Plant your perennials, and give them plenty of water. Dryer vent. Check on your neighbors, particularly older ones who live alone. This depends on the workflow and best practices you established at your organization. But there are alternatives to raking. As their name suggests, pass-or-fail maintenance checklists serve to test the asset against predetermined criteria. Our old Maintenance software was very difficult to use and was very expensive.". Some companies will pick up and drop off your equipment for you. But when your home is your biggest investment, as it is for most Americans, maintaining it is a must. Test your thermostat to make sure it works properly. Heat waves are inevitable in summer, so prepare your home before the harsh weather arrives. When you click on Add Instruction, you get to choose between several different types of instructions. Check your fluid levels (i.e., fuel, water, hydraulic). Skip this step now, and come springtime you could have a hefty repair bill. A window unit is heavy and unwieldy, so take it slowly. Sales For the most part, we hunker down in the winter, as the weather is often too cold and unpredictable to tackle major home improvement projects. Check it regularly for corrosion and wear. If you plan on hiring a lawn care service to maintain your property and mow your lawn, now is the time to renew your annual contract. Aside from annoying your neighbors, a thick bed of leaves atop your grass could smother your lawn and lead to mold growth. Bring out the snow blower. See it in The Business Leader's Guide to Digital Transformation in Maintenance. Provide photos and/or diagrams PM checklists should include visual representations of the instructions to make the task easier and clarify any ambiguity. Contact customer support at (855) 226-0213 or at [emailprotected]. Examples of preventive maintenance checklists, Benefits of a preventive maintenance checklist, 7 elements of an effective preventive maintenance checklist, Tips for using a preventive maintenance checklist, Building checklists for better maintenance, Record the strokes-per-minute at which Machine-X is running. After all, they are the ones that have done this task a million times before and know the specifics of the assets in question. A few important tips to help you avoid common pitfalls when creating a PM plan. You may be weary of gardening by early fall, but it is a great season to plant perennials, like peonies, columbine or hydrangea. Electrical: look for loose wires or fixtures. The good news is not all parts of your house need to be maintained annually. Start outside, raking up any remaining leaves that survived the winter, and laying down mulch in your flowerbeds and beneath the hedges. If you live in a cold climate, you need to shut your sprinkler system for the winter to protect it from harsh weather. Teach your children when and how to call 911. Review this plan with your family annually. Windows and doors. Shut off the water supply to your irrigation system before freezing weather arrives. For those of you living in warmer climates, autumn does not necessarily deliver a giant to-do list. Best practice for creating checklists is to have it be a team effort between the maintenance manager, the maintenance planner, and the supervisor, says Fiix solutions engineer Jason Afara. How those steps should be constructed is what we are going to cover next. Consider home improvement projects. Check the filter basket and chemical levels weekly. You can also hire a professional gutter cleaner, a service that can cost $75 to $225, depending on the size of your home, according to Angies List.
Detailed checklists also free up time for technicians by allowing other members of the facility, like machine operators, to take on routine tasks. You may not use your deck all winter; chances are it has a layer of winter grime across it. Not all preventive maintenance checklists are created equal. Clean debris from the roof and gutters. They make everyones life easier and allow your maintenance team to focus on tasks that optimize their skills and time. Reseed your lawn, filling in bald patches before the summer heat. It can pass or fail the test. The pass-or-fail test was one of the tasks on a bigger preventive maintenance checklist performed by a maintenance technician. Clean, close and cover your pool for winter, or call your pool maintenance company to do the job for you. Now is the time to lock them in for your fall and winter indoor ones. Fall is also a good time to plant trees and shrubs and reseed your lawn. Look up at the chimney for signs of wear. Follow this natural arc all year long, and keep on top of the small stuff, and your house will run like a well-oiled machine. Plumbing: check for leaks, signs of water damage and loose fixtures. A pass-or-fail preventive maintenance checklists can identify problems and prevent bigger issues by scheduling maintenance sooner than usual. Lets take a look at how you can quickly create checklists with Limbles PM builder. However, there is one other type of checklist you can employ, and they are called pass-or-fail checklists. These checklists ensure no critical steps are missed during a PM so failure can be avoided as often as possible. When water freezes in pipes, it expands, damaging or cracking the pipes. Termites, ants, carpenter bees and mice like it, too. Garden. If something needs a detailed explanation.
Caulk door and window frames where necessary. And the same goes for your preventive maintenance program.
Water the plants and deadhead flowers that are past their bloom. This should include major building systems such as plumbing, electrical, HVAC, as well as the general building condition and cleanliness. Walk around the outside of the house: Are there cracks in the concrete? Preventive maintenance cost does not always save your organization money. But it doesnt have to feel overwhelming. Theres no harm in checking your detectors twice a year, so when you turn your clocks back to standard time, check your smoke and carbon monoxide detectors, too. Outlining steps technicians should take during a PM improves productivity, helps new people to do the job properly with minimal supervision, makes it easier for one technician to jump in and finish the job that someone else started, and, most importantly, improves the overall quality of work. Exterior paint looks nice and protects your shingles from water damage and rot. Check the pressure switch cut-out setting. Inspect Regularly inspect tools for sharpness and proper functionality.
Boilers and radiators. Check your sump pump to make sure its draining properly. Heres an example of one HVAC preventive maintenance checklist for air conditioner: The full steps can be found in these templates created by iAuditor. If you plan to paint a few rooms or update a bathroom, get bids now so you can schedule the jobs for the cooler months ahead. endobj endobj (Yes/Pass, No/Fail), Record the outlet temperature of the product from Machine-X using the infrared temperature meter. Check and change filters on your heating system, as filters need to be replaced anywhere from twice a year to once a month. If not, this is it; your preventive maintenance checklist is ready to be used. Patio or deck. Pull out any leaves or debris from between the boards.Then clean it thoroughly: Pool. Clothes dryers cause 2,900 fires a year, with many fires happening in the fall and winter, according to the United States Fire Administration. Clean up any trash or debris on the building grounds. Check the facade and foundation for cracks or signs of water pooling. Replenish Routinely check all machinery fluid levels, and air filters in the HVAC system, and replace as needed. Step-by-step checklists should always present a list of actions to be followed in the exact order in which they should be completed. A pass-or-fail preventive maintenance checklist might include instructions to measure the actual temperature of the compressor and compare it to acceptable standards.
Hire a landscaper if you cant do it yourself: Pool. Inspect your deck, looking for signs of cracked wood and loose nails. Be as concise as possible Every task on a PM checklist should have a clear action and goal associated with it so you can ensure maximum efficiency. Wood can be stored in an unheated garage, but dont keep logs in your house for more than a week, as they could attract insects, according to Michigan State University Extension. You could hire a pool service to do the dirty work. Smoke and carbon monoxide detectors. The compressor can either meet this standard or not. Sprinklers. All Rights Reserved, A look at the tools that empower your maintenance team, Manage maintenance from anywhere, at any time, Track, control, and optimize asset performance, Simplify the way you create, complete, and record work, Connect your CMMS and share data across any system, Collect, analyze, and act on maintenance data, Make sure you have the right parts at the right time, AI for maintenance. Insert total time for the checklist or time requirements for each task Make sure to give sufficient time for tasks so technicians dont feel rushed. The gutters. Your Plumbing Inspection Checklist What to Include, How to Improve Building Maintenance Checklists in 4 Steps, How Barcodes and Mobile Forms Transform Data Entry, Check the condition of floors, ceilings and walls, Look for leaks or water damage in bathrooms and ceilings, Make sure that stairs and railings are not loose, Make sure that exits are clearly marked, with additional signage as needed, Test smoke and carbon monoxide detectors and change batteries at least once a year, Check that all lights (interior and exterior) are working, replacing bulbs as needed, Conduct routine pest inspections and treatments, Make sure hallways are free of trash or large items that could be a fire or tripping hazard. As with HVACs, the maintenance checklists you use will depend on the type of forklift you have. There are seven things to keep in mind when youre going through this process: Focus on safety Preventive maintenance checklists should start and end with safety instructions, like required PPE, lock-out tag-out instructions, and steps to sanitize the area. Over time, things start to wear out, and regular upkeep is needed. To keep your car in good working condition, you change the oil, get your brakes checked, and make sure theres enough air in the tires. Afara recommends having the maintenance planner write and plan checklists with input from the manager and supervisor as well as senior technicians. Home maintenance can feel like a daunting chore particularly for a new homeowner whos never seen a boiler up close, let alone drained one. Pool. Given the option, few of us would volunteer to spend a Sunday on a ladder pulling leaves out of a gutter. If you have any questions about Limbles PM builder or how Limble can help you run an efficient preventive maintenance program, start a discussion in the comments below or get in touch with our team through our contact form. Check out the Fiix work order academy, your toolkit for world-class work orders. Visually inspect compressor and check amp draw. Check your smoke alarm and carbon monoxide detectors. 1 0 obj Because preventive maintenance checklists provide consistency, they create a great baseline for measuring maintenance activity. Make sure your snow blower is in good working order before it snows. Check the condition of sidewalks and parking lots. For sure! On cold days and nights, keep the cabinets below sinks open to let warm air in. Any repairs that need to be done on the gutters or downspouts should happen before winter sets in. The best time to review checklists and make sure theyre still strong is during periods of high turnover, just before production spikes, or when an asset is consistently breaking down right after its been inspected.. Set your mower on the highest setting so you do not cut the grass too short and expose it to drought and weeds. Leaky valves probably need to be replaced. Take the management stress away from preventative maintenance. Do your best to keep it clean. Your maintenance team has all the necessary informationthe key is to gather that information and organize it into formal processes. While these checklists can be done by maintenance personnel, they are usually the responsibility of machine operators. If you hire a professional landscaper, check local ordinances, as some communities restrict the use of some equipment during summer. You may need to prune plants or adjust the flow on the valve. Because preventive maintenance checklists provide consistency, they create a great baseline for measuring maintenance activity. Seal holes where mice and roaches can get in. Keep on top of them, and youll still have plenty of time for beer and barbecues. Even if you do not regularly use the fireplace, the chimney still needs a regular checkup. Spot-clean heavily soiled areas. Another good option: Mothers Day. Having too much detail can be confusing and difficult to change if needed. When you know the maintenance plan of each piece of equipment as well as who is responsible for it, it becomes easier to identify why something went wrong. So before you set out on the next leg of your maintenance journey, make sure you have well-built maintenance checklists to act as a compass on your way to higher efficiency, better spending, and a safer operation. ", "Terrific customer service, easy to use, and at a great value. There was no need to generate WO. If you did not get your chimney cleaned and inspected in the spring, call a chimney sweep now and have it done before you start using your fireplace or your furnace. Having a preventive maintenance plan with regular inspections and repairs will help to keep major building systems and equipment in good condition, avoiding bigger issues or costly repairs down the road. For homes heated with steam heat, the boiler is the tank that holds and heats the water. Check the attic regularly to make sure a family of, say, raccoons has not taken up residence.If you have a specific bug infestation, check Wirecutter for the best bug-control tools. But if you have a continuing pest problem, like mice, consider an annual contract, with a monthly fee of around $40 to $45, according to HomeAdvisor. Read how businesses are getting huge ROI with Fiix in this IDC report. If fall could be summed up in a word, it would be leaves. Once the leaves start falling, the season of raking begins. stream Youre not the only one who loves your home. In the same fashion, a preventive maintenance checklist can be used to streamline a variety of preventive maintenance tasks. Check blower belt wear, tension, and adjust. Plumbing. To start with, the maintenance manager creating the checklist should navigate to PMs in the dashboard and click on New PM Template. endobj But do you need to scorch the earth clean of any remnants of leaves? Check the condition of the windows and look for any that might be broken.